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Publisher and Editor

On its platform, CALVENDO provides everything that you – the author – need in order to create and publish a calendar, using your own images or other creative content. Please click here for our step-by-step calendar creation guide.

In traditional publishing houses the different areas of production and distribution are handled by various departments and many individual employees in multiple discreet working steps using different software systems. CALVENO had bundled all of these elements and integrated them in one online platform. All of this enables you to simply create your projects with our sophisticated publishing system.

To illustrate the above: If a consumer orders one of your CALVENDO products, all the necessary data is sent online to the printers. There, the data is being turned into calendars, thanks to state-of-the-art technology and machinery. We work with digital print-on-demand, i.e. only the amount of calendars ordered is produced. At the same time, data is delivered to the CALVENDO accounts department to establish our authors’ royalties as well as to databases such as Nielsen which are used by book retailers to order products.

On our website, click on “New Project” and select a product type and product language. This will automatically take you to the CALVENDO publishing system where you will be taken through the process step by step. At the end of it, you will be able to submit your finished project that you have created using our online editing tool (editor) to our jury who will perform a quality check and decide on its publication. Please note that the editor will use the language of your product, i.e. either German, English or French.

Please click here for our step-by-step calendar creation guide and take a look at our video tutorials.

There are two options:

Option 1: in the online editing tool (editor)

In the editor (New Project > Start > Layout Editor), click on “Add images” on the left and select the ones you’d like to use from the respective folder on your computer. You don’t need to restrict yourself when doing this: initially, only a rough version of your image is uploaded in the “Local images for your design” folder (below “Add images”). It is only when you save your project that high resolution images are uploaded in the “Uploaded images” folder (below “Local images for your design”) and only those that you used in your layout.

Option 2: in your profile

Here you will be asked to create a collection of images and give it a name: Go to My Profile > My Content > Upload images. Collections you have created here appear in the “Uploaded images” folder in the editor.

Choose the images you would like to put in your layout from the “Local images” and “Uploaded images” folders. To do so, open the desired album, select an image and drag and drop it into the square in the layout field in the middle of the page.

It is information that is automatically generated according to an international standard and assigned to different kinds of media, particularly images. It is often referred to as metadata because it is not part of the actual content, but rather serves to complement it. It is data about data. Examples of metadata are file format, file size, file name, height and width (in pixels), colour space; in the case of photos, metadata includes the camera type, the picture date and the vast array of metadata that cameras automatically generate.

The IPTC standard allows large amounts of classified information to be collected, for example descriptions of content. Our CALVENDO publishing system only utilises certain metadata that are relevant in a retail context and only if it has been created according to certain conventions (those of the Dublin Core).

If it hasn’t, it’s usually enough to open your images in an image editor and save them there. Alternatively, you can open the CALVENDO project in our editor, close it and open it again and then import the IPTC data.

You can process your IPTC data directly in the CALVENDO editor, for example your captions (tab: “Index Page”, then “Image Title” on the right). You can also process your IPTC data outside the CALVENDO environment, e.g., using your image editing software, special special metadata programs or simply Windows Explorer.

The CALVENDO publishing system makes use of the following IPTC data:


IPTC Header Name

XML description

Photoshop

Windows Explorer

How it’s used in CALVENDO’s publishing system

Example


By-line


dc:creator

Author

Authors


Index Page tab, right-hand context menu, Color/Author tab: Author box

John Doe

Copyright (notice)

dc:rights

Copyright Information

Copyright


Automatically entered on the calendar’s index page with the import of IPTC data, especially when images come from image agencies.


Agency 1000 Images, Berlin

Caption/Abstracts

dc:description

Description

Title


Index Page tab, right-hand context menu, Image title: captions boxes

Sundown In the Caribbean

Keywords

dc:subject

Keywords

Markings


Product Description tab page, Keywords box

Sun, Nature, Caribbean

On the toolbar on top, click on the icon “Insert Drawing Object” (circle, square and triangle). A square outlined in black will appear on your page and, on the right, the “Effects” tab will open, allowing you to change your object – its colour, shape and outline. You can treat drawing objects like images and move them around on your page, enlarge them, reduce them in size, crop them or rotate them.

If you want to change an object that has been inserted, click on it and you’ll enter editing mode.

Drawing objects can also be filled with photos. Just select an image from your album and drag it to the object.

In the toolbar on top, click on the “Text” icon (T+); a text box will open on your layout page and in the menu on the right, the “Text” tab will open with an input window. That’s where you can insert and format your text.

You can position your text box anywhere, you can tilt it and you can also reshape its format:

  • To position: Place your curser in the text box, left click and move the box around on the page.
  • To rotate: Using your left mouse button, grab the dot that is joined to the square in the middle of the text box and pull it up and down.
  • To change the height and width: Using your left mouse button, grab one of the corners of the frames and pull it in the desired direction.

If you want to change your copy, activate the text box by clicking on it. Again, the “Text” tab will open on the right, with an input window where you can change and reformat your text.

If you want to delete your text box, select it and click on the “Trash” icon in the toolbar.

Click on your text box to activate the editing mode. In the menu on the right the “Text” tab will open with an input window. There you can not only insert text but also format it.

  • Font: Choose a font from the drop-down menu.
  • Font color: Click on the colour square and select a colour by clicking on it.
  • Font style: With some fonts you are able to make your text bold, use italics or underline it.
  • Font size: Type in a size (in pt) or else use the slider.
  • Line spacing: Type in desired spacing or use the slider. Please note that the spacing cannot be smaller than the font size.
  • Alignment: Choose whether your text should be aligned right or left or centered or justified.
  • Saturation: Type in desired saturation of your font colour or use the slider. Please note that this setting applies to the entire text in the text box.

Font, font colour, font style and font size can be adjusted not only for the entire text but also for individual words and letters.

In the toolbar on top click on the Text icon (T+); a text box will open on your layout page and in the menu on the right, the “Text” tab will open with an input window. That’s where you can insert and format your text and, importantly, allow it to be positioned in the calendar grid area. To do this, go to the “Position” drop-down menu on the “Text” tab page on the right and choose “over calendar grid”. Then click with the left mouse button inside the text box and position it where you want it.

If you’d like to change your text, activate the text box by clicking on it. The “Text” tab will open again in the menu on the right with an input window where you can change and reformat your text.

For further information on the calendar grid area, picture captions and keywords, please see our free of charge video tutorial.

Select your image or text box. In the menu on the right, on the “Text” tab page, you will find a drop-down menu under “Position”. Select “over calendar grid” from the drop-down menu. Now you can move your objects into the calendar grid area. Be sure not to cover your calendar grid’s text with your object!

Click on the button “Calendar Grids & Design Templ.” on the bottom right. A pop-up window will show you different grids. Select a design and click save. Using the “Colours” tab on the right, you can change the colour of the calendar grid, the font colour assigned to the days of the week, the weekends and holidays, or else make the calendar grid transparent.

For further information on the calendar grid area, picture captions and keywords, please see our free of charge video tutorial.

Please take a look at our step-by-step guide for using the design templates.

Our design templates will make professional calendar design easier for you. Click on “Calendar Grids & Design Templ.” (bottom right in the editing tool) and choose a template to your liking. The image layout, font and font size as well as the calendar grid (dates) are predefined. Colours can be chosen via the “Colours” tab (in the menu on the right).

You can switch between different templates at any time and thus easily try different options.

Select an image or text box and click on the trash symbol in your toolbox. Occasionally, the red layout frame will still be displayed. Just select it and click on the trash symbol again.

In the menu on the right, click on the “Colours” tab and then on the “Page colour” box; a window will open with colour squares. Click on your desired colour.

In the same menu, you can also choose a background colour and font colour for your calendar grid (dates) or make your calendar grid transparent.

In the menu on the right, click on the “Colours” tab and enter your desired saturation value for your calendar grid background under “Saturation”, or else use the slider. The less saturation your background has, the more your image, which takes up the entire space of the layout page including the calendar grid, will be visible.

For further information on the calendar grid area, picture captions and keywords, please see our free of charge video tutorial.

On the bottom right, click on the “Grids and Guides” button. A window will open with the following options:

  • You can change the grid size manually or you can choose a value from the drop-down menu. You activate the new grid by clicking on “Apply”. If you want the grid to disappear, set the grid size to 0.
  • To add guides, insert a value under “New Guide”. Choose its direction (vertical or horizontal) and click on “Create”.
  • Grids or guides can also be made “magnetic” using a drop-down menu; images that have been selected, newly inserted and/or dragged will “snap” to them.
  • All guides can be deleted, disabled or applied to all pages.

By clicking on the “Copy” icon in the toolbar. To paste into the same or another layout page, click on the “Paste” icon.

Click on your image to select it; a red frame will appear. You now have a few options how to change the size of your image. You can

  • click on the “Enlarge” or “Reduce” icons in the toolbar,
  • type in values for width (w) or height (h),
  • grab one of the corners of the frames with your left mouse button and pull it in the desired direction.

Please note: images can only be enlarged or reduced proportionally.

Click on your image to select it; a red frame will appear. Click on the “Center Vertically” or the “Center Horizontally” icon in the toolbar.

Click on your image to select it; a red frame will appear. Click on the “Match Layout Width” and “Match Layout Height” icons in the toolbar. Please note that your object now extends beyond the calendar grid (dates) area. Correct this manually if necessary or reduce the saturation of the background colour of your calendar grid.

There are three ways of doing this. You can

  • point your mouse to one of the corners of the red frame around your image until a rotation arrow appears. Pull the corner up and down while holding down your mouse button.
  • grab the dot that is joined to the square in the middle of the text box with your left mouse button and pull it up and down.
  • enter a value for the angle of rotation (w) in the context menu on the right/Info tab and confirm by pressing return/enter.

Click on your image to select it; a red frame will appear. With your left mouse button, grab one of the squares in the middle of the frame lines and pull it in the desired direction.

Access to this page is restricted in the editing tool because this section carries the imprint and retail relevant information that needs to be presented in a certain format, such as the ISBN and order number. You can therefore not alter the content and layout of this page but our system gives you options to add information:

Go to the “Index Page” tab, click on “Index pages (templates)” (bottom right) and select “Index page with author photo” or “index page without author photo”. This function enables you to use the index page as a promotional platform for you! Simply insert an image, a short profile and contact details or refer to your website.

The design of a square calendar is completely different to that of a calendar in DIN format because the calendar grid (dates) ends up below the layout area when the calendar hangs on the wall. This means that the size of the hanging calendar is 60 x 30 cm. The page with the image (top) and the page with the calendar grid (bottom) are connected with a spiral binding.

Please also see our free-of-charge video tutorial on the square format.

1. Image page (top)

To prevent the calendar image from bleeding into the page with the calendar grid, it is necessary to define its size to the second digit after the decimal point. This is done in the menu on the right, by entering your numbers in the “Info” tab. Note that the number indicating the y-coordinate must be 0.05 mm higher than the number for the h-coordinate.

Info1


2. Calendar grid page (bottom)

When placing an image on the calendar grid page, you must make sure that the number indicating the y-coordinate is 0.05 mm.


Info2


Please note:
If you don't follow these instructions, the jury will get an error message here and your product cannot be released for publication! The jury will also get an error message when you have a text box bleeding from one page into the next.

The preflight procedure is an automated test performed to detect technical problems in the layout. It runs every time you save your project in our editing tool. It can alert you to potential issues or errors (marked yellow) or it can give you actual error messages (marked red). Please take all of these messages seriously and make the necessary corrections until no more error messages are shown.

Potential errors (marked yellow) will be shown, for example, when

  • your image does not cover the entire page (including cropping margin), potentially creating undesired white marks on the printed product.
  • you positioned your text boxes very close to the edge of the page or in the cropping margin. Please note: preflighting only checks the placement of the text box, not the text itself. If your text is completely legible in the preview PDF, it will also be on the printed product.

You will receive actual error messages (marked red) if, for example,

  • the resolution of the printed image would be less than 150 DPI,
  • if the background colour is identical to the colour of the numbers and letters on the calendar grid (dates), resulting in an unreadable calendar grid on the product.

When you save your work, the images that you have used in your layout are immediately uploaded. If problems come to light during this upload, a list will appear on the right hand side of the editing tool, indicating a specific error code for each image file. Clicking on the error code will directly take you to the corresponding layout page where you can correct the mistake. For example: In case of a superfluous layout frame, you will have to upload the corresponding images again or delete the red layout frames from your layout, using the trash icon.

Please save your work every time you have corrected a mistake to make sure that the corrections take effect! As long as you are getting preflight error messages, you may not submit your calendar for publication.

Code 10: Please consult our support team, co.uk@support.calendo.vom

Code 20, Code 40: During upload, your internet connection became unstable or was interrupted. Check your internet connection, especially if you have a wireless connection. Ideally, use a cable connection when uploading.

If you have uploaded your images from a data storage medium such as a USB flash drive, CD, or external drive, this could also lead to an unstable connection. Try saving your images on your computer first and then upload from there.

Code 30, Code 70: Your image could not be processed correctly. Please check your images before re-uploading: Do they have the right format? Have they been generated with the correct colour space? Check if the correct colour profile has been embedded and save your images again.

Code 160: Your image was not uploaded the last time your project was saved. You will only receive this notification if you open a project for which not all images have been uploaded. Please upload the missing images or, if you don’t plan to use them anymore, delete the frames from your layout.

Please correct all errors before submitting your project for publication!